How to write and publish a scientific paper - Barbara Gastel, Robert A. Day 2022

Presenting online
How to present a paper orally
Conference communications

Traditionally, conferences have taken place in person. Now, however, many conferences are held either online or in a hybrid format, with some components face to face and others online. Therefore, a scientist’s set of presentation skills should include those for presenting remotely, for example via Zoom. The basics—such as preparing thoroughly, designing slides for easy understanding, speaking slowly and clearly, and carefully complying with the time limit—remain much the same as for presenting in person. However, some of the details differ.

Specific tips for preparing to present online include the following:

· If unacquainted with the software for the conference, familiarize yourself with it. Know, for example, how to share your screen. Conference organizers commonly provide briefing materials or instruction sessions for online presenters.

·  Arrange to have a light source in front of you so that your face will be lit. Otherwise, you may just appear in silhouette.

·  Position the camera at an appropriate level. Audience members do not want to look at the top of your head or, worse yet, peer up your nose.

·  If you will use a virtual background, choose one that is simple and professional. If your actual surroundings will be shown, avoid distracting—or potentially embarrassing—clutter.

·  Dress suitably (in general, with the same formality as for a presentation in person). Avoid wearing patterns such as stripes and checks, which can seem to writhe on camera.

·  Minimize intrusions. If you will speak from home and you have pets or small children, make arrangements accordingly, so they won’t be barking up a storm, meandering across your keyboard, or wandering in to ask for a cookie.

· Rehearse and refine. Take advantage of the software’s capacity to record your presentation and review the video.

Also, have backup plans. For example, consider sending the moderator your slides in case a glitch keeps you from projecting them yourself. Perhaps be ready to connect to the meeting by phone in case of an internet outage.

As for the presentation itself: Arrive early, so that any final arrangements can be made and technical matters resolved. To help ensure energetic delivery, consider standing during your presentation. (Make sure that the camera is positioned accordingly.) Remember to look at the camera. If the chat function will be used, consider having someone monitor the chat while you are speaking, so you are not distracted. Also, if the technology permits, consider obtaining a video of the presentation, a transcript of the presentation, and a transcript of the chat for future reference.