How to write and publish a scientific paper - Barbara Gastel, Robert A. Day 2022

If you’re seeking recommendation letters
How to write a recommendation letter—and how to ask for one
Other topics in scientific communication

What if you are seeking recommendation letters? The tips here—which follow largely from the advice given already in this chapter—can help you obtain them effectively and considerately.

Scientists and others providing recommendation letters generally are busy. Therefore, if possible, approach them well in advance. At a minimum, try to provide 2 weeks to write the letter. If you are asking for several recommendations, ideally provide at least 4 to 6 weeks.

If you think the potential recommender might not remember you at first, try to jog the person’s memory. For example, if approaching the person by email, perhaps attach a photo of yourself. Or provide other identifying information, such as the topic on which you prepared a presentation.

Gauge the recipient’s reaction to the request. If the person seems glad to write the recommendation, promptly provide the information needed to do so. But if they seem hesitant or are slow to reply, ask whether finding another recommender might be wise. You may save yourself from an awkward situation or a late or lukewarm recommendation.

Supply, in an organized way, items required to prepare the recommendation well. Such items may include, in addition to needed forms, your CV or résumé, descriptions of programs to which you are applying, and samples of your work.

Recommenders sometimes tell you, by email or otherwise, when the recommendations go out. If you do not hear, a polite inquiry a few days before the deadline can be appropriate.

Follow up on the recommendation. Thank the recommender, at least by email; especially if someone has written multiple recommendations, sending a thank-you card can be a nice gesture. When you gain your objective, inform the recommender. For instance, say where you will attend graduate school or embark on a job—and thank the recommender again.

In short, treat recommenders as you would wish to be treated in such roles. With luck, you will indeed be treated the same way.