Practical models for technical communication - Shannon Kelley 2021
Why proposals and short reports matter
Proposals and short reports
Abstract: A technical proposal involves making a persuasive argument supported by research for an idea that needs approval to move forward. Technical proposals are a type of short report and can be written for internal or external audiences. Proposals may be requested by a company (solicited) or offered by an individual to a company (unsolicited). The various proposal types require the technical communicator to carefully consider the document’s purpose, message, and audience. Beyond the proposal, short reports cover all kinds of technical situations. They provide information, analysis, or recommendations to solve problems. They monitor or document progress, clarify policies, and guide change. Proposals and short reports require succinct, specific, objective, and ethical communication. Ultimately, these versatile documents bring together many key principles of technical communication.
Looking Ahead
1. Why Proposals and Short Reports Matter
2. Proposals Defined
3. Types of Proposals
4. Typical Elements of Proposals
5. Short Reports Defined
6. Steps for Writing Proposals and Short Reports
7. Principles for Proposals and Short Reports
Key Terms
” appendix
” external proposal
” Gantt chart
” internal proposal
” proposal
” research report
” request for proposal (RFP)
” sales report
” short report
” solicited proposal
” status report
” unsolicited proposal
Why proposals and short reports matter
Proposals and short reports are used in most fields, and, as a technical communicator, you’ll likely be asked to write one at some point. While proposals and short reports can take on different forms, most include similar sections and have a similar goal—to get approval on a project that needs to move forward.
Many employees have no idea how to create these documents, yet proposals and short reports are two of the most frequently used documents in the professional world. Knowing how to write in these formats will increase your chances of getting what you want and make you a valuable asset in the workplace. Practical experience with proposals and short reports give you an excellent foundation for professional communication.